Not for Profit Template


The Not-For-Profit template combines some of the key metrics not-for-profits should focus on. These metrics are included on the Not-For-Profit Metrics page in Spotlight. To make the most of the template, you will need to:

  • Source non-financial data
  • Assign specific report codes to key accounts
  • Evaluate the formulas and customise using the formula builder if necessary. Some businesses may measure these metrics differently due to seasonality, setup of accounts or other factors.

Non-financial data required

Most not-for-profit metrics require financial and non-financial data. Therefore, you will need to collate and enter the following non-financial information into Spotlight:

  • Total Customers (Donors)
  • New Customers (Donors)

You can manually enter the data into the non-financial tab under Customise Data.

Assign specific report codes to key accounts

Most report codes needed for the template are automatically assigned by Spotlight. However, for the metrics to calculate correctly you may need to assign some report codes manually. To do this, open Customise Data and locate the following accounts, then to assign the specified report code click the report code button:

  • Recurring Revenue - REV.TRA.REC (Revenue > Trading revenue > Recurring Revenue)
  • Wages and salaries - EXP.WAG (Expenses > Wages and Salaries)
  • Income Tax Expense - EXP.TAX (Expenses > Income Tax Expense)

Not-For-Profit Metrics page

Recurring vs One-Off Donations

Not For Profit Template Recurring vs One Off Donations


Recurring: Recurring Revenue
One-Off: Trading Revenue - Recurring Revenue

Report codes used: REV.TRA.REC, REV.TRA

Overheads % to Revenue

Not For Profit Template Overheads to Revenue


Wages: Wages and Salaries / Trading Revenue * 100
Overheads: (Expenses - Cost of Goods Sold - Wages and Salaries) / Trading Revenue * 100

Report codes used: EXP.WAG, EXP.COS, EXP.WAG, REV.TRA

Top Ten OPEX

Not For Profit Template Top Ten OPEX

Formula: Expenses - Cost of Goods Sold - Wages and Salaries - Income Tax Expense
Report codes used: EXP, EXP.COS, EXP.WAG, EXP.TAX

Average Donation Value

Not For Profit Template Average Donation Value

Formula: Trading Revenue / Sales Transactions
Report codes used: REV.TRA, SAL.TRA

Total Donors

Not For Profit Template Total Donors


Total: Total Customers - New Customers
New: New Customers

Report codes used: CUS.TOT, CUS.NEW

Donor Growth

Not For Profit Template Donor Growth

Formula: (Total Customers - Total Customers Last Month) / Total Customers Last Month * 100
Report codes used: CUS.TOT

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